Executive Assistant
Bruges, Belgium
POSITION PROFILE & RESPONSIBILITIES
As an Executive Assistant, this interesting and varied position requires you to fully support the CEO on an administrative and informative level. Your versatile task package includes, among other things:
A) Taking care of the central diary management of the CEO, by entering his meetings into Outlook and consequently editing, sharing, rescheduling, cancelling, deleting … according to the continually changing situation.
B) Organizing business travels and attendance of industry related conferences and fairs, by arranging meetings and booking flights and hotels.
C) Acting as liaison and taking messages on behalf of the CEO, both with customers and the leadership team of the company, dealing with any inquiries in his absence.
D) Accurately processing company expenses and correspondence, and preparing internal management documents, i.e., in preparation of Board meetings.
E) Actively cooperating in general office support like reception at the door and on the telephone, accompanying visitors and exercising all associated tasks.
DISIRED QUALIFICATIONS
For this important position only DYNAMIC and AMBITIOUS personalities qualify, and should possess the following qualifications:
1. You have a proven and solid experience with similar tasks such as described above, while extensively making use of Microsoft Office.
2. You are a clear communicator, but never forget to be a good listener.
3. In anticipation of your problem-solving abilities, you have a far-sighted view on what lays ahead for both yourself and the CEO.
4. You are an enthusiastic person who is flexible and willing to get involved in all aspects of the business if required.
5. Being the self starter that you are, you quickly organize yourself and can work with minimal supervision.
6. You have a thorough command of the English and French languages, spoken as well as written.